Policy Compliance

The following policies are established by The University of Kansas and are monitored for compliance by Watkins Health Services.

KU Immunization Compliance Policy

Watkins Health Services (WHS) must have evidence of a student’s compliance with the following immunizations.  In the absence of this evidence an enrollment hold will be applied and the student will be unable to enroll in subsequent semesters.

  • Measles, Mumps & Rubella (MMR): All newly enrolled students born on or after January 1, 1957 must show proof of two vaccinations for MMR. History of the disease is not sufficient for compliance unless accompanied by positive blood titer. A student may choose to sign a waiver* indicating that they: 1) Have a medical condition that precludes them from getting the vaccine; 2) Are pregnant; Or, 3) Have religious reasons for not having the required vaccinations.
  • Meningitis: All students living in university-owned group housing are required to be vaccinated for meningitis or sign a waiver* indicating that they decline vaccination. If the student received this vaccination more than five years prior to beginning attendance at KU, it will be necessary for the student to receive a booster dose. We recommend the student receive this booster prior to attending Orientation.  For more information, refer to KU's policy for Meningitis. If you have questions about Meningitis or the vaccine, please refer to our Meningitis FAQs.
  • Students may submit their immunization history using our Immunization Screening Form which must be completed by a medical provider. The form can be found on our Forms tab above. It is also acceptable to submit a copy of immunization records from an official source, such as a physician’s office, or a school transcript that contains this information. Questions about other acceptable proof of immunizations may be directed to the WHS Immunization Compliance Coordinator at 785-864-9533.
  • *Before a waiver is granted, the student must meet with the WHS Chief of Staff.

This information should be submitted to WHS in one of these ways:

 
  1. Presented to WHS staff during attendance at Orientation
  2. By FAX: (785) 864-5327
  3. Mailed to WHS at the address on this website, or
  4. Brought to WHS during the first week of school.

If questions remain, please call 785-864-9533.

 

KU Tuberculosis Screening Policies

These policies are compliant with regulations of the Kansas Department of Health and Environment.

International Students:  All newly enrolled or re-enrolled international students are required to be screened for tuberculosis by Watkins Health Services upon arrival on campus and prior to enrollment.

  • A TB blood test will be done during International Student Orientation physicals unless documented results are presented for a blood test performed in the U.S, within the past 12 months. 
  • Documentation must be presented for any prior treatment for latent or active TB and a chest x-ray will be required.
  • Chest x-rays will also be required for any student with a positive or indeterminate TB blood test, unless WHS is presented with documentation for a normal x-ray performed in the U.S. within the past six months. 
  • All international students are required to complete the entire process for TB screening and subsequent treatment when specified by WHS providers. Failure to do so will result in dis-enrollment from the University and subsequent notification to the Office of International Students and Scholars that you are no longer enrolled.
     

U.S. Students:  All newly enrolled or re-enrolled U.S. students must be screened for tuberculosis during the enrollment process by answering specific screening questions (see below).  Further testing may be required depending on these initial screening results. Students will be notified if further testing is required.  If further testing is required, failure to complete that testing will result in an enrollment hold on the student's academic record. The student will not be able to enroll for the following semester until he/she has completed the TB screening process and the hold is lifted. If questions arise, please contact the WHS Immunization Compliance Office at 785-864-9533.

TB Screening Questions for U.S. Students:

  1. Have you ever had a Tuberculosis/TB test with a result that was positive which indicates TB infection?
  2. Have you ever been told that you have had close contact with someone who was sick with TB?
  3. Were you born in a country NOT listed below?
  4. Have you spent at least three months in a country NOT listed below?
     

According to the World Health Organization, these are the countries NOT of concern for Tuberculosis:

Albania Costa Rica Hungary Saint Kitts & Nevis
American Samoa Cyprus Iceland Saint Lucia
Andorra Czech Republic Ireland Samoa
Antigua & Barbuda Denmark Italy Slovakia
Australia Dominica Jamaica Slovenia
Austria Finland Luxembourg Spain
Bahamas France Malta Sweden
Barbados Fiji Nauru Switzerland
Belgium Germany Netherlands Turks Islands & Caicos Islands
British Virgin Islands Great Britain & North Ireland New Zealand United States of America
Canada Greece Norway US Virgin Islands
Chile Grenada Puerto Rico Wallis Islands & Futuna Islands

 

For more information see our Tuberculosis FAQ

Mandatory Alcohol Education

The University of Kansas requires all new students under the age of 21 to complete an online alcohol education course - AlcoholEdu for College. Students who are required to complete AlcoholEdu will receive notification of the deadlines and course instructions. Failure to complete the course by the designated deadlines will result in an enrollment hold on the student's account.

For more information read the complete policy, or visit the Alcohol and KU.

If you have an enrollment hold due to non-compliance of the University's Mandatory Alcohol Education policy, you will need to complete both parts of the online alcohol education course before your hold can be cleared. 

Course instructions are available on the Alcohol and KU web site. Go to your KU Enroll & Pay account to access the course. 

Enrollment Holds

Students may incur a “Hold” on their university record for a number of reasons and most holds will suspend a student’s ability to enroll in the following semester. The holds listed below are managed by Watkins Health Services and reflect non-compliance with University of Kansas policies that are intended to ensure the health and safety of our students.

“IMM” - Immunization Compliance

Non-compliance with KU policies on immunizations for meningitis and/or measles, mumps and rubella will result in the IMM hold. For information on how to achieve compliance and have this hold lifted, you will need to receive the required immunizations before your hold can be cleared. Please call our Immunization Compliance Desk at 785-864-9533 to make an appointment. If you have already received the required immunizations, please bring your immunization records to the Immunization Compliance Desk located on the first floor of Watkins Health Center. You can also have your health provider or previous school fax your immunization history to 785-864-5327. Once verified by our staff, your hold will be removed.

“TBW” - Tuberculosis

This hold is placed when an international student is not yet compliant with the tuberculosis (TB) screening process that is required of all international students. For information on how to achieve compliance and have this hold lifted, please refer to the KU Tuberculosis Screening Policy  drop-down above for International Students.

“TBQ” - Tuberculosis

Students who are from the United States are now required to complete a TB screening as well but it is performed in a different manner than that which is done for international students. Therefore, noncompliance will result in this hold. For information on how to achieve compliance and have this hold lifted, please refer to the KU Tuberculosis Screening Policy drop-down below for U.S. Students.

“ALC” - Mandatory Alcohol Education

This hold is placed when a student under the age of 21 is not compliant in completing the mandatory, online education related to the use of alcohol by college students. For information on how to achieve compliance and have this hold lifted, please refer to the Mandatory Alcohol Education drop-down below.

If questions remain concerning any Hold, you may call 785-864-9533. To fax your documentation to our Registration & Records department: 785-864-5327.

"NPY" - Non-Payment of Money Owed

This hold is applied by Student Account Services when a bill has not been paid for an extended period of time. It could apply to non-payment of bills with several different units on campus, including Watkins Health Services. If you have this hold, you need to contact Student Account Services to see where you owe money. If the money owed is here with us, you should pay Student Account Services (by way of Enroll & Pay). If you have questions about what is owed, please contact our Business and Insurance Office at 785-864-9522.

Study Abroad

Our department works closely with the Office of Study Abroad (OSA) to ensure the health of students traveling outside of the United States during their academic career at The University of Kansas.   Those students who are traveling abroad as part of a university-affiliated class or program are required to obtain a Travel Health Consultation from a clinician at Student Health Services.  There are two options for fulfilling this obligation:

  1. Students traveling to countries considered to be "Low Risk" (which is about 75% of KU students who travel) are required to attend a group-based Travel Health Consultation offered by Watkins Health Services.  Refer to the OSA site for upcoming dates.
  2. Students traveling to countries not considered "Low Risk" or students who have a physical or psy, chological condition, for which they are currently receiving treatment or have received treatment in the past, must schedule an individual appointment with a clinician in the Travel Clinic at Watkins Health Services.

Further information about compliance with these requirements is available on the OSA site.

Class Note Policy

Watkins can provide a Class Note when the student has seen one of our providers and missed class or work as a result of the office visit.

Parking Meter Violation

Individuals who receive a ticket for an expired parking meter in front of Watkins Memorial Health Center (WMHC) while receiving services within our building may be eligible for having the ticket voided. The process that must be followed includes:

  • Take the ticket to the department in which you received services, e.g. Pharmacy, Lab, CAPS, Testing Services, or the lobby Check-In desk if seen by a Watkins Health Services provider.
  • The staff person will verify that:
    1. The ticketed individual has a valid parking permission (noted on the ticket)
    2. And had business within WMHC no more than two hours before the time of issue as listed on the ticket.
  • If these conditions are met, the staff person will take the ticket and complete the process to have it voided.
  • If these conditions are not met, the ticket remains the individual’s responsibility to pay at KU Parking Services per the instructions on the ticket.

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